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Applicant Toolkit

The Application Process

Why QUT?

Queensland University of Technology is a highly successful Australian university with an applied emphasis in courses and research.

Industry representatives and professionals contribute to our course development, adding a practical perspective to theoretical education. Our academic staff consult in industry and work on industry projects which often involve our students.

We are well known as 'a university for the real world' because of our close links with industry and our relevant teaching and applied research.

With 40,000 students and an annual budget of more than AU$500 million, staff and students have access to the latest teaching technology. The QUT culture is vibrant, inspiring and challenging. It's a world where like-minds come together with a commitment to making a difference, no matter what their area of expertise. Beyond personal and professional fulfilment, a career at QUT brings a broad range of tangible benefits. From competitive renumeration and superannuation to paid parental leave and study assistance, it's a world of real and generous benefits. All this means that QUT is a great place to start or continue your career.

Are you eligible to apply?

QUT welcomes applications from domestic and overseas applicants entitled to work in Australia.

Some positions advertised are open to applicants who have ongoing full-time work rights in Australia. To apply for these positions applicants must have ongoing full-time work rights at the time of the closing date.

For fixed term positions advertised, applicants must have unrestricted work rights in Australia for the duration of the fixed-term appointment.

Some positions advertised are open only to QUT staff and Aboriginal and Torres Strait Islander people. To apply for these positions you must, at the time the position is advertised, be a current staff member of the University (ongoing, fixed term, casual) or an Aboriginal or Torres Strait Islander.

Sponsorship for overseas applicants

Offers of employment to overseas applicants are subject to the Department of Immigration and Border Protection granting approval for permanent residency or an appropriate temporary work visa to cover the period of employment. Overseas applicants for most academic positions may be eligible for employer sponsored migration and, in these cases, the HR Department will liaise with the Department of Immigration and Border Protection on behalf of the University. Further information is available at www.immi.gov.au Link is an external web page.

Applicants are required to notify the University of any immigration restrictions that may preclude them from fulfilling the terms of any contract of employment offered at QUT.

As part of the appointment process you will be asked to make declarations regarding criminal history, health status and compliance with University policies such as the Code of Conduct.

How to Apply

Obtain position documentation from the Job Vacancies section of this site. The application process for this position will be included in the position information.

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Your Application

Commence your application online at Job Vacancies. The application process is easy to follow and you can save your application at any stage prior to the closing date and return to complete it later. If you require assistance in submitting your application online, help is provided through the online Help button.

If you require assistance with alternative methods of applying please contact the Human Resources Department on +61 7 3138 4104 or hr_enquiries@qut.edu.au.

Some positions require you to provide as part of your application a statement of no more than two pages outlining your suitability for the role. This statement should include relevant examples outlining how you meet the selection criteria. Other advertised positions may require that the selection criteria are addressed in greater detail. The position documentation will indicate the application requirements for each position. Once completed, submit your application by uploading either your two page document or your detailed response to the selection criteria, as prescribed by the position documentation, to your online application.

Further information is available on how to prepare a statement of claims or address selection criteria.


You will be asked to provide details of relevant qualifications as part of the application process. These will be confirmed with the conferring institution at the time of appointment.


For most positions you will need to provide the names of three referees. Referees should include a current or recent supervisor. If this is not possible a referee should be nominated who has worked closely with you and is in a position to comment knowledgeably on your skills and capabilities relevant to the position being recruited. Remember to confirm their willingness to act as a referee before nominating them.

The selection panel will contact your referees if you are being considered for recommendation for an appointment.

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Addressing Selection Criteria

Selection Criteria are used by the University as the basis for a selection panel to shortlist applicants for interview. Selection criteria are a summary of the knowledge, skills and abilities that a person requires to successfully undertake the duties of the position.

The selection panel determines standards for each selection criterion. Applicants are ranked according to how closely they meet the selection criteria in comparison to the standards expected by the panel. Applicants who best meet the selection criteria will be considered for an interview.

The panel needs evidence that you meet the selection criteria so therefore you are encouraged to provide examples that demonstrate your skills and abilities and illustrate the complexity and demands of tasks you have undertaken.

ESSENTIAL criteria are particular attributes, qualifications and experience which are of critical importance to the position.

DESIRABLE criteria are skills or experience in addition to the essential criteria that are valuable when performing the role. While it is not mandatory you have these skills, demonstration of the desirable criteria may increase your chances of being shortlisted.

If you do not have relevant work experience in the area, think about experiences you have gained elsewhere, for example, further study or community involvement such as sport or committees that may have developed your skills in this area. These are known as transferable skills.

Individually address each criterion, carefully reading each one and breaking it down into parts ensuring you address each aspect thoroughly. Use as many examples possible to support your claims. If an example applies to a number of selection criteria, include it under each separate criterion.

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Writing a Statement of Claims

Some vacancies may ask you to provide a two page document outlining your suitability for the role.

Rather than addressing each point individually, a statement of claims gives you the opportunity to provide a more succinct summary of how you meet the skills and capabilities required of the position. Therefore it is not necessary to use headings within your statement of claims.

It is important you provide examples of your skills and experience which are relevant to the selection criteria, as they directly relate to the key responsibilities of the position.

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Linked Classifications

The position has been identified as role that has the potential to become more complex and undertake higher level duties and responsibilities. It has been designated a linked classification position. This means that the position covers two classification levels to meet the workforce requirements of the organisational area. It also provides staff in linked positions with the opportunity for further development and extended career and salary horizons.

As such, there are two duty statements for the position to identify the major duties to be undertaken at each classification level. The selection criteria outlines the essential requirements for candidates to successfully perform in this position at either classification level; there are additional essential criteria for the higher classification level.

All applicants are encouraged to address the essential criteria for the position. Those applicants, who wish to apply for appointment at the higher classification level, are also encouraged to address all of the additional essential selection criteria for the position.

The University reserves the right to appoint at either classification level.

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The Selection Process

At QUT, selection is based on merit – this means the person judged most able to perform the duties of the position is offered the position.

Shortlisting for all positions usually takes place within four weeks of the closing date for applications. Your application will be considered by the selection panel and assessed against the selection criteria for the position.

The selection panel will decide which applicants meet the selection criteria sufficiently to be placed on a shortlist. Shortlisted applicants will be invited to attend an interview for the position.

Shortlisted applicants should advise the person arranging the interview of any access or support requirements they need addressed for them to attend the interview (e.g. accessible parking or adaptive equipment).

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The Interview

How to sell yourself in an interview at QUT

Careful preparation for the interview will ensure that you give yourself the best possible chance for success.

Your preparation could include the following:

  • Interview questions will relate to the selection criteria, so plan your answers to the questions you are likely to be asked in the interview. You could be asked to provide specific examples of your past behaviour and performance which demonstrate that you meet the selection criteria.
  • Bring to the interview those documents and work samples which prove you meet the selection criteria (e.g. original copies of relevant educational qualifications, samples of relevant work and written evaluations of your work).
  • Plan which question(s) you will ask the selection panel.
  • Find the location of your interview.
  • Arrive on time for the interview.
  • Try to relax – the panel members are probably nervous too!

Some positive interview behaviours include:

  • Be straightforward and completely honest.
  • Listen and ask questions.
  • Correct any mistaken impressions gained by the selection panel from your application.
  • Volunteer relevant information to support your application.
  • Be aware of your body language (e.g. maintain eye contact with panel members, don't slouch, speak clearly).

In making their decision, the panel will score each applicant interviewed according to how well they meet each selection criterion.

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Panel's Decision

The panel's decision will be based directly on:

  • Each applicant's rating against the experience, skills and capabilities required or the selection criteria; and
  • Other selection measures which may include:
    • referee reports
    • work tests
    • presentations; or
    • work baskets

All selection methods will be related to the experience, skills and capabilities required or the selection criteria.

Performance on all selection methods will be taken into consideration when the panel is making its decision.

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Notification of appointment

If successful, you will be telephoned by the Chair of the Panel (or nominee) and will receive a letter of offer.

Successful applicants should not make any decisions regarding the offer of employment until the written letter of offer is received, read and understood.

All unsuccessful candidates will receive notification by email.

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QUT is an Equal Opportunity Employer

People from diverse backgrounds including non-English speaking backgrounds, people with a disability, women and Indigenous people are encouraged to apply.

QUT is committed to fostering diversity in its community and creating an equitable work environment.

Through its Equal Opportunity policies and programs, QUT aims to ensure that all applicants and members of staff are treated fairly and are given the best opportunity to demonstrate their qualities and skills.

This means taking positive steps to eliminate discrimination and to remove barriers to employment for people who are underrepresented in the workforce.

These positive steps include the implementation of affirmative action programs for equity groups.

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Workplace Health and Safety

In accordance with QUT policy, staff members in a supervisory role are responsible for, and will be required to have, the capacity within the limits of their authority for ensuring that activities under their control are undertaken in compliance with health and safety policies, procedures, hazard reporting and safe work practices; and for ensuring staff and students work and study in an inclusive environment free from all forms of discrimination and harassment.

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Health Insurance for Temporary Visa Holders

The Australian Government provides basic medical coverage for all eligible citizens and permanent residents. Appointees from overseas countries holding temporary visas are generally not covered and are required to obtain private health care cover, as a condition of their visa, during the term of their appointment at QUT. Travel insurance does not provide sufficient cover for these purposes.

Some countries have a Reciprical Health Care Agreement (RHCA) with Australia and if you are from one of these countries you may be eligible for limited benefits from Medicare. To find out whether you have access to Medicare and, if so, what level of protection you are eligible for, you should call Medicare on 132 011 or visit the Medicare Link is an external web page website. The Human Resources Department can provide further information on request.

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Cost Related to Interview and Relocation on Appointment

QUT welcomes applications from candidates outside the greater Brisbane area. QUT may meet travel and relocation expenses involved in the interview and employment commencing process. This is relevant to candidates applying for professional positions at HEW8 and above, and academic positions at Level B and above.

There are a number of relocation consultants in Brisbane who provide a service to those relocating from interstate or overseas. Click here for information about services provided by Relocation Queensland Link is an external web page.

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For the health and wellbeing of all our students, staff and visitors, we became a smoke-free university as of 1 July 2016.

Smoking is not permitted on QUT campuses and controlled distributed sites. This includes all QUT fleet vehicles and all other motor vehicles while on campus.

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